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ACSF is looking to hire a Bookings Coordinator

The Bookings Coordinator (BC) will be responsible for booking and contracting ACSF’s off-site programs including school-based arts education programs, and performances. Booking procedures include negotiating contracts, scheduling, invoicing, and relationship management. The BC will maintain existing contracts, as well as help generate new partnerships through seasonal outreach and relationship building efforts.

 

The BC is a primary liaison between ACSF and the community at large, regularly corresponding with community partners via phone and email. This individual will work directly under the artistic director and respond to her direction to fulfill booking requests and related tasks.

 

Applicants should have customer service experience (at least 2-years work experience), and a demonstrated ability to work efficiently and independently.

The successful candidate must have good writing and communication skills; be savvy in customer service; be comfortable and charismatic in interactions with diverse populations; be a quick learner; be meticulous with details; and have a willingness to learn about the programs, policies and procedures of ABADÁ-Capoeira. Preferred applicants have worked in a multicultural, community-based non-profit organization or comparable work environment.

 

The PA serves as a key part of ACSF’s small team of administrative, artistic, and facilities staff and will interface regularly with the public and ACSF’s founder and Artistic Director. Conveying a professional and positive attitude as a highly visible representative of ACSF is imperative. As a core member of ACSF’s leadership team, the BC will be a key contributor in the growth and progress of the organization. This is a part-time position with the possibility of expansion.

 

Proposed schedule is three weekdays per week, 3 hours per day during business hours. This position can be done remotely or at ACSF’s Mission District location.

 

Duties and Responsibilities

  •       Interface with Artistic Director on all booking requests
  •       Field public inquiries and manage communications
  •       Negotiate and draft contracts, and maintain accounts, billing, and payment for contract partners
  •       Update off-site programs schedule in MINDBODY software
  •       Manage attendance and demographic data and reports for off-site activities
  •       Create and conduct customer feedback surveys
  •       Conduct outreach projects to new and existing partners

 

Qualifications

Required

  •       Good writing and verbal communication skills
  •       Comfortable with taking direction
  •       Comfortable with relaying program costs and negotiating contracts
  •       Strong attention to detail
  •       Meticulous in drafting contracts
  •       Strong work ethic
  •       Cooperative, positive attitude
  •       Strong organizational skills
  •       Strong computer skills and proficiency with MS Word and Excel
  •       Ability to work efficiently in a close-quarters office environment and remotely
  •       Ability to take initiative and work independently
  •       Criminal background check, fingerprint imaging, and tuberculosis (TB) clearance and documentation required post-offer

 

Preferred

  •       Professional experience with some type of program bookings
  •       Professional experience in a nonprofit or small-business environment
  •       Working knowledge of MINDBODY software
  •       Mac savvy
  •       Spanish and/or Portuguese language skills

 

Opportunities exist for additional hours, flexibility with scheduling, as well as potential for job advancement.

 

Salary commensurate with experience.

 

Benefits: After three-month evaluation period, benefits will be put into effect and are as follows:

  • Unpaid Holidays include: New Year’s Day; Martin Luther King Day; Easter; Memorial Day; Independence Day; Labor Day; Thanksgiving; Black Friday; Christmas Eve; Christmas Day; New Year’s Eve.
  • Flexible scheduling, including unpaid time off
  • Free access to ACSF classes
  • Casual dress
  • Tax-free medical reimbursement account up to $1,000 after 12 months of employment

TO APPLY

Submit resume, cover letter and references to: Jennifer Walsh, Executive Director: Jennifer@abada.org

In your cover letter please address the following questions:

  1. Why are you interested in working with ACSF?
  2. What experiences do you have that you believe is applicable to this position?
  3. What are your thoughts about working in a small nonprofit business environment?
  4. When are you available to start work?
  5. Does the proposed schedule work for you? If not, it is not a deal breaker but list your availability.
  6. Are you interested in working remotely? If so, where do you currently live?

ABADÁ-Capoeira San Francisco is an Equal Opportunity Employer.

No phone calls please

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ACSF is looking to hire a Programs Assistant 

The Programs Assistant (PA) will support ACSF’s artistic director in administrative tasks, studio operations, program management and some communications.

 

The PA supports daily operations including managing public inquiries, classes and performances, space rentals, communications and outreach, office operations, and annual events. This individual will work directly under the artistic director and respond to her direction to manage ongoing administrative tasks and fulfill support needs as they arise. This is a unique opportunity to work with the founder of a successful non-profit cultural arts organization.

 

Applicants must have proven administrative skills (at least 2-years work experience with solid administrative responsibilities), and a demonstrated ability to work in a multicultural, community-based non-profit organization or comparable work environment.

 

The successful candidate must have good writing skills; be comfortable and charismatic in interactions with diverse populations; have strong communication skills; be a quick learner; and feel strong in their own skin.

 

The PA serves as a key part of ACSF’s small team of administrative, artistic, and facilities staff and will interface regularly with the public, and ACSF’s studio front desk receptionists, bookings coordinator, and artistic staff. Conveying a professional and positive attitude as a highly visible representative of ACSF is imperative. As a core member of ACSF’s leadership team, the PA will be a key contributor in the growth and progress of the organization. This is a part-time position with the possibility of expansion.

 

Proposed schedule is three weekdays per week,​ 9am – 1pm; there is some flexibility in hours.

 

Duties and Responsibilities

  • Field public inquiries and manage communications
  • Interface with Artistic Director on all rental booking requests
  • Negotiate and draft contracts, and maintain accounts, billing, and payment for rental partners
  • Update class and workshop schedule in MINDBODY software
  •  Check website for weekly updates, create copy for updates, and communicate updates to web developer
  • Create text and/or update promotional and informational materials and registration forms
  • Review sales and student demographics as entered by front desk staff and correct errors
  • Coordinate volunteers for ACSF home season events
  • Coordinate sponsorship and in-kind donation recruitment for events
  • Draft articles for monthly newsletters
  • Maintain programming and staff calendar
  • Manage inventory of merchandise in MINDBODY
  • Attend occasional community events and meetings
  • Prepare attendance and demographic reports

 Qualifications

Required

  • Previous administrative experience
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Strong organizational skills
  • Ability to work efficiently in a busy, close-quarters office environment
  • Ability to follow-through on tasks despite interruptions
  • Self-directed and confident
  • Strong work ethic
  • Cooperative, positive attitude
  • Ability to take initiative and work independently when the artistic director is not present
  • Resourceful, creative, and adaptive problem solving skills
  • Strong computer skills and proficiency with MS Word and Excel
  • Capacity to lead and manage staff and volunteers
  • Criminal background check, fingerprint imaging, and tuberculosis (TB) clearance and documentation required post-offer

Preferred

  • Professional experience with written communications
  • Professional experience in a nonprofit or small-business environment
  • Working knowledge of WordPress and MINDBODY software
  • Mac savvy
  • Spanish and/or Portuguese language skills
  • Experience with social media marketing

Opportunities exist for additional hours, flexibility with scheduling, as well as potential for job advancement.

Benefits

 

Salary commensurate with experience.

 

Benefits: After three-month evaluation period, benefits will be put into effect and are as follows:

  • Unpaid Holidays include: New Year’s Day; Martin Luther King Day; Easter; Memorial Day; Independence Day; Labor Day; Thanksgiving; Black Friday; Christmas Eve; Christmas Day; New Year’s Eve.
  • Flexible scheduling, including unpaid time off
  • Free access to ACSF classes
  • Casual dress
  • Tax-free medical reimbursement account up to $1,000 after 12 months of employment

TO APPLY

 

Submit resume, cover letter and references to: Jennifer Walsh, Executive Director: Jennifer@abada.org

In your cover letter please address the following questions:

  1. Why are you interested in working with ACSF?
  2. What experiences do you have that you believe is applicable to this position?
  3. What are your thoughts about working in a small nonprofit business environment?
  4. When are you available to start work?
  5.  Does the proposed schedule work for you? If not, it is not a deal breaker but list your availability.

ABADÁ-Capoeira San Francisco is an Equal Opportunity Employer. No phone calls please